Failing to protect private data can become an expensive mistake for any organization. Adding a clean desk policy and a provider of professional digital imaging services in Minnesota can effectively help you close loopholes quickly and efficiently.
How To Manage Your Clean Desk Policy
The aim of the policy is not to keep your desk completely clean and devoid of documents, but to ensure all private and necessary data and documents are not available to anyone other than the authorized user.
By working closely with the company which manages your digital imaging services in Minnesota, you can ensure a policy is in place to protect your organization from accidental or purposeful loss.
Your policy states which types of media, folders, and documents must immediately be secured and kept away from the desk when the authorized personnel are not 100% present.
Stepping aside for a coffee or comfort break may expose your company to the loss and theft of private data.
The company who operates your digital imaging services in Minnesota can help you organize a clean desk policy, so all documents are removed securely and uploaded to a protected server.
The documents or images are removed, shredded and destroyed. This ensures the only viable access to the document is maintained via the server and to authorized personnel.
Your cleaners may not work for a competitor or an outside intelligence agency. Nevertheless, you should not leave easy access to important documents and data to individuals who may not understand the importance of those items.
Outsiders should not be exposed to private data without authorization. Equally, this applies when employees leave for their vacation, and their work is carried out by other employees who may not understand the security elements involved.
By scanning and storing your important documents on a protected server and limiting access to specific individuals your clean desk policy makes the work of your supervisor far easier.